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CIPA Home : Semester/Year Programs: Pre-Departure Pre-Departure ResourcesOrientation Check your CIPA account for pre-departure materials! • Under the “Semester Programs” menu, select “Pre-Departure” to access the Study Abroad Handbook and other important pre-departure information. Please take the time to read over the documents included in this section. OrientationAll students are required to attend the mandatory pre-departure orientation. For Spring programs, the orientation is held in early November. For Fall and Year programs, the orientation is held in March. CIPA will contact students directly with the date and location of orientation. During orientation, the CIPA advisors will cover critical information such as academic credit issues, emergency contact information, health and safety, and cultural adjustment issues while abroad. Study Abroad Orientation Materials The following materials were given to students during the mandatory pre-departure orientation. Course Approval Process and Academic Regulations Culture Shock Handbook (Please enter g5csv password to access the document). Disability Form for Study Abroad Self-Identification Housing Information When you study on an Emory-approved program, you earn Emory credit AND grades for the courses you take. However, you do not automatically receive credit for any course that you take at an overseas institution. Emory academic departments evaluate courses to determine if they meet Emory's standards and are appropriate for Emory credit. It is imperative that you review the courses you wish to take while abroad and their Emory equivalents with your academic advisor before you go abroad. It is CIPA policy that you obtain approval for ALL classes you take abroad. You cannot take classes for which approval is not granted. You must complete the Study Abroad Academic Course Plan* as part of the CIPA application process. *Some programs are exempt from this requirement—your CIPA advisor will notify you of this. You should seek approval for courses prior to departure –the Academic Course Plan is due to CIPA by April 1 for Fall and Year programs and by November 1 for Spring programs. If you cannot obtain approvals by these deadlines, or if you enroll in courses that have not been approved, you should complete the approval process as soon as possible. Credit approval can take place in two ways, and many students will use both methods of obtaining approval for the courses they take while abroad: 1) Blanket-approved courses (Table A on the Academic Course Plan): For some programs, “blanket approvals” from academic departments are on file in the CIPA Blanket Approval Database. If a course has been blanket-approved, it indicates that you do not have to go to a department and seek approval for that particular course overseas- the course approval is automatic. 2) Non Blanket-approved courses (Table B on the Academic Course Plan): On this form, list the courses you anticipate taking overseas that do NOT appear in the Blanket-Approved Database. You then take a copy of the course description or syllabus to the designated Faculty Study Abroad Representative in each relevant academic department. The departmental representative will review your choices and determine the Emory course equivalent and the type of credit to be earned (major, minor, GER, or elective). The FSAR can also email your CIPA advisor directly with course approvals rather than sign the Academic Course Plan sheet. In rare cases, students may find a PE course offered for academic credit on the program abroad. Students are only allowed to enroll in ONE PE credit while abroad, and they will only earn 1 credit hour for the course. The course must appear on the overseas transcript for academic credit in order to be transferred into Emory. Pre-approval is required by the PE Department. The PE Department does not grant any retroactive approval; therefore, all students must obtain pre-approval either before departing or upon arrival to the overseas program. Contact your CIPA advisor if you have questions about these processes. It is advised that you get approval for many different courses that you may be interested in taking, as this gives you maximum flexibility when constructing your course schedule while abroad. The more you do before you go, the less you have to stress about the course approvals once you are abroad. Be sure to take a copy of your Academic Course Plan with you. If you enroll in courses that have not been approved, you must contact the appropriate Faculty Study Abroad Representatives via email during your program’s on-site add/drop period and request approval for the course. You are advised to take care of all outstanding approvals during this period – do not wait until you return to Emory. It is your responsibility to make sure your CIPA advisor has a copy of this approval in writing (or sent via email directly from the Faculty Study Abroad Representative). You should also keep a copy of all approvals. You should keep copies of all syllabi, coursework, papers, and exams in case you need to verify your work with Emory faculty when you return. (Some academic departments only provide provisional approval for study abroad courses and request to see this work upon your return to finalize the course approvals.) You have one semester following the study abroad experience to submit any outstanding approvals to the CIPA office. If, by the end of that semester, you have not submitted the approvals, a grade of "F" will be posted to your transcript for each class in question. If you have provisional approval for a study abroad course but do not obtain and submit final approval by fulfilling the requirements as specified by the Faculty Study Abroad Representative, a grade of "I" will be posted to your transcript for the course. You then have until the end of the deferred exam period of the next semester (approximately the third week of the semester) to resolve the "I" for “Incomplete” or it will become an "IF" grade. Please note: While abroad, students must maintain a standard full course load of classes as defined by the host institution; this would typically be equivalent to 16 credits at Emory. You should check with both your overseas coordinator and your CIPA advisor to verify your registration. InsuranceFor all Emory semester programs, the program cost for study abroad includes supplemental medical insurance for international travel provided by T.W. Lord and Associates. Before your departure, CIPA will automatically submit your information to the insurance company. You do not need to complete any paperwork to be enrolled in the policy. You will receive a copy of the insurance policy brochure and an insurance card in the mail (sent to your permanent address) prior to the start of the program. The T.W. Lord insurance policy provides supplemental coverage while abroad. The insurance policy is meant to be supplemental to any insurance coverage you normally receive. Therefore, you must check with your current insurance provider to find out what will be covered while you are abroad and to understand the policy payments and claim system. If you see a doctor abroad, expect to make up-front payments, most likely in cash, and then you will have to file for a refund from your insurance company. If your current insurance provider does not cover you while overseas, then the study abroad insurance provided by Emory will serve as your primary policy. Please note: All Emory students are required to carry a primary insurance policy as mandated by Emory University, effective Fall Semester 2006. Information about the mandatory health insurance policy is available online at: http://www.college.emory.edu/current/courses/health/index.html In some cases, the primary insurance policy that you are currently enrolled in may not cover certain conditions or needs while abroad. As a student enrolled in an Emory study abroad program, the T.W. Lord insurance policy will provide supplemental coverage for the duration of the program (including two days prior to the start of on-site orientation until two days after classes end). If you are planning to travel before or after the program and would like additional coverage for this timeframe, then you may contact T.W. Lord and Associates directly to sign up for additional days. Students are responsible for paying for any additional coverage beyond the duration of the academic program. Contact Information: Emory Study Abroad Insurance Brochure INTERNATIONAL SOS Emory University has contracted with a company called International SOS to provide worldwide medical and security assistance and evacuation services for all study abroad participants. The services provided by International SOS range from telephone advice and referrals to full-scale evacuation by private air ambulance. The International SOS network of multilingual specialists operates 24 hours a day, 365 days a year from International SOS Alarm Centers around the world. Your International SOS membership, provided by the Emory University, protects you against a variety of difficulties that could arise while you are abroad. The International SOS program is designed to supplement the policies, procedures, and support staff that Emory University already has in place. It is important to understand that, although International SOS will offer our students travel, medical, and security advice and services, as well as on-line access to information which many insurance companies do not offer, International SOS is NOT health insurance. Emory University continues to require all students attending our programs to maintain health insurance coverage that meets the standards set forth by Emory University’s Student Health Service and to make certain that their policies cover them while abroad. The Center for International Programs Abroad (CIPA) also provides a study abroad insurance plan that is meant to be supplemental to a student’s primary insurance plan. Please contact CIPA for details. In addition, there may be services that are not covered by the ISOS program for which Emory will seek reimbursement from you, such as emergency cash and medical care. If necessary, Emory University will authorize advance payment for these costs, but it will be necessary for you to work with your insurance company or others to reimburse Emory when you return. While you are abroad, your first contact should always be the director of your overseas program, as instructed during your orientation. If you are traveling and/or in a situation where you are not able to reach that person, you should either call Emory’s Police Department at 404-727-6111 or contact International SOS directly at 215-942-8226. (Please call collect if necessary.) They will work to meet your needs immediately and will contact Emory’s on-call staff in the United States. Additional information and a copy of your card can be found once you log in to your CIPA account. Once you log in, go to “Materials” and select International SOS Information and ISOS Membership Card. Whenever you are traveling or living abroad, you can access up-to-date reports on more than 170 countries worldwide on health issues, medical care, and vaccination requirements via the International SOS website—your home page for travel health and safety information (located at http://www.internationalsos.com). Please enter the password found on your International SOS card. Please be aware that some of International SOS’s services carry additional charges. These services have been marked so that you are aware of them. Should you request a service which has an additional charge, International SOS will inform you in advance and will require a credit card number in order to activate the service. Also, be aware that any event occurring when an expatriate student is within the territory of his/her home country or, in the case of U.S. citizens, within the territory of the United States, is not covered. Orientation Cell Phones
Study abroad students have several options: 2) If you have an unlocked tri-band or quad-band U.S. phone you should be able to take this abroad with you. You will then simply need to purchase a local sim card. Make sure and check that your phone is capable of working overseas and is unlocked; otherwise, it will not work abroad. 3) You can take your tri-band or quad-band U.S. phone abroad and call using your U.S. service provider. You should verify with your cell phone service provider ahead of time that your phone will work in your program location and verify the rates for calls locally and back home. Usually, using a U.S. cell phone with a U.S. sim card is quite expensive, even if you are able to purchase an international plan that reduces the calling rate. 4) Students also have the option of purchasing service for an international cell phone and/or international sim card from Piccell Wireless and Platform 3000. Platform 3000 offers Emory students studying abroad the option to receive a free cell phone with a one-time activation fee and simply pay for usage. For more information, visit http://www.piccellwireless.com/emory. Having a mobile phone with a local number may be a good option for short-term programs such as summer study abroad. It saves in roaming costs. The main advantage to choosing cell phone service from Piccell/Platform 3000 is that you will receive your phone and your phone number prior to departure to give to family and friends. There is also an option to receive a U.S. virtual number. Ultimately, you should explore all of your cell phone options to determine which option would work best for you based on the amount of time you will be abroad, the location in which you will be studying, and the amount of money you are willing to spend.
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| CIPA | Trimble Hall, 637 Asbury Circle | Emory University
| Atlanta, GA 30322 | 404-727-2240 | cipa@emory.edu |
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