Pre-Departure
Registration
Billing Information
Refund Policy
Passport and Visas
Transportation
Cell Phones
Lost or Stolen Items
Information for for Gay/Lesbian/Bisexual/Transgender Students
Pre-Departure Forms
Study Abroad Insurance Policy
Health Information
Orientation
Registration
Students on Emory summer study abroad programs remain fully registered at
Emory, and credits and grades earned overseas on these programs are granted
on the same basis as those obtained on campus. You are asked to list the courses you intend to take as part of the Summer Study Abroad Application form. Depending
on the program, you can earn between four and twelve Emory credits. Summer Study Abroad Course List.
All registration is handled by CIPA – you do not register yourself for summer study abroad classes.
Add/drop/swap takes place during the first week of the program only, and all
schedule changes must be made in consultation with the Faculty Program Director
for your study abroad program and CIPA.
Depending on the timing of the program, you may also be able to participate
in Emory Summer School if you so choose. Please mark this on your summer study
abroad application or let Branka Gajic, Summer Study Abroad Coordinator, (Email: bgajic@emory.edu) know if you intend to participate in
both types of classes.
Your registration for summer study abroad and your participation in the program
are contingent upon satisfying all financial obligations. Any prior
term balance must be paid in full before payments will be applied to the summer
study abroad tuition and fees. Payment is due by the summer study abroad
payment deadline. Failure to meet the payment deadline will result in cancellation of your enrollment in the study abroad program. You may
view your account on OPUS, or if you have any questions about your account
balance, you can contact the Office of Student Financial Services.
Billing Information
The cost of the program is listed in the program brochure, on this website,
and in your acceptance email to the program. You will also be able to view
your bill for the program through OPUS once you have been registered for summer
study abroad classes.
Full payment is due no later than May 13, 2009. You can pay via OPUS or through the Office of Student Financial
Services, as you normally would for on-campus classes. You will not receive a paper bill, and you must access your student account through OPUS. Through the guest access program, you can give your parents (or other trusted persons) permission to pay bills online. If you have any questions
about how to make payment or about any balances due on your account, please
contact the Office of Student Financial Services directly at 404-727-6095.
If you have any questions about financial aid,
loans, or scholarships, please contact the Office of Financial Aid.
If you are intending to use a loan to finance your summer study abroad program,
you should start the application process as soon as possible after acceptance
to the program. Approval of the loan must be received by the Office of Financial
Aid no later than the summer study abroad payment deadline; otherwise, your
participation on the program may be jeopardized if your program is not paid
in full by this deadline.
Refund Policy
If you need to cancel your application for any reason, you must do so in writing
to Branka Gajic, Summer Study Abroad
Coordinator, no later than March 15.
Date Cancelled and Refund
On or before March 15: Refund of full tuition and program fee
March 16 – April 30: Refund of full tuition and 50% of program fee
May 1 – Program Start Date: Refund of tuition only
After Program Start Date: Subject to Emory College Summer School Tuition Refund
Schedule (Please contact CIPA for details.)
In all cases, the $350 deposit is non-refundable.
In addition, CIPA reserves the right to charge for any unrecoverable* costs
already paid on your behalf by the program.
* Emory University and CIPA must often undertake substantial financial commitments
on behalf of students prior to the beginning of a summer study abroad program.
Even if you have not yet paid the full program balance, you are obligated
to pay for any unrecoverable expenses incurred on your behalf. Unrecoverable
costs may include expenses for both individual and group services. Individual
expenses are items such as train/airplane tickets or pre-paid room reservations.
Group expenses may include bus rentals, payment to tour guides, etc. For example,
if the program budget is based on a minimum of 15 participants, and the 15
th student withdraws, then a portion of the cost for some group services also
becomes an unrecoverable expense.
If you choose not to participate in a program activity, either mandatory or
not mandatory, (such as a field trip, excursion, cultural event, meal, etc.),
you will not be refunded any portion of the cost of the program.
If you are dismissed from the program, you will receive no refund.
Passports and Visas
If you do not already have a valid passport or you need to renew a passport,
you should start this process immediately, as it can take several weeks to
obtain. Information regarding passports can be found at http://www.travel.state.gov/passport/passport_1738.html. Please see below for more details about the current status of passport applications.
If you already have a passport, it must be valid for at least six months beyond
the end date of your study abroad program. If it is not, you should start
the renewal process now. (Please see above for details.)
Please submit a clear and legible copy of your passport to CIPA during the application phase. CIPA
will keep this copy on file, but you should also make a copy to take with
you separate from your actual passport, and you should also leave a copy at
home.
Certain summer study abroad program destinations require students to obtain
a visa for entry to the country. If your chosen program location requires a student visa, you will receive information from either CIPA or your program director about how to apply for the visa.
If you are a non-U.S. citizen, please check with your Program Director
for details. You need to check the website for the Consulate of the country
to which you are going to see if you need a visa. In addition, please contact
the ISSP Office on campus to make sure you have completed all necessary paperwork
to allow entry back into the U.S. at the conclusion of your program or when
you return to campus this Fall.
For students who need to apply for a passport or renew a passport, please visit http://travel.state.gov/passport/passport_1738.html to learn about how to obtain your passport. Apply for your passport immediately in order to insure receipt before the start your chosen program.
It is very difficult to get through to the National Passport Information Center by phone or by email. If you are traveling within two weeks and still have not received your passport, it is recommended that you contact your local congressional representative to expedite the process. Call the local branch of the office and ask to speak to the constituent services representative who handles passports. It is advised that you begin this process a full two weeks before you are scheduled to depart.
If you still haven’t received your passport, make an appointment to appear in-person at a regional passport office by calling 1-877-4USA-PPT (1-877-487-2778). Press 1 and then 2 to reach the automated system to schedule an appointment.
Transportation
You are responsible for making your own arrangements for travel to and from
the program destination. You must arrive on the the specified start date of the
program. The cost of airfare is NOT included in program fees.
As a student, you may be able to procure discounted travel rates. You may need to obtain an International Student Identity Card (ISIC) in order to access these rates - please visit STA Travel for more details (www.statravel.com). In addition to STA, Student Universe offers travel arrangements for students (www.studentuniverse.com). We encourage all students to shop around for the best rates.
Transportation for field trips and other program excursions is generally included
in the cost of the program. Local transportation to and from homestays or
internships may or may not be included in the cost of the program. Please
check with the Program Director and/or Branka Gajic at CIPA for further details.
Cell Phones
Study abroad students have several options. 1) Some summer students purchase a local “pay-as-you-go” phone upon arrival overseas. This option is usually the most cost-effective for long-term programs; former students and/or the program provider can provide details as to the best local stores and service plans. 2) You can take your tri-band or quad-band U.S. phone abroad with you. You should verify with your cell phone service provider that your phone will work in your program location. However, using a U.S. cell phone with a U.S. sim card is usually very expensive, even if you are able to purchase an international plan that reduces the calling rates. A sim-unlocked phone for which you can buy and use a locally purchased sim card is usually cheaper. 3) Alternatively, students can rent an international cell phone from Platform 3000 and Piccell Wireless. Platform 3000 offers Emory students studying abroad the option to receive free cell phone rentals (with a $19.90 processing fee); for more information, visit http://www.piccellwireless.com/emory. Renting a phone may be a good option for short-term programs such as summer study abroad. The main advantage to renting a cell phone from Platform 3000 is that you will receive your phone and your phone number prior to departure to give to family and friends.
Ultimately, you should explore all the cell phone options to determine which option would work best for you based on the amount of time you will be abroad, the location in which you will be studying, and the amount of money you are willing to spend.
Lost or Stolen Items
Neither CIPA nor Emory assumes any responsibility for personal items lost or stolen during the course of a summer study abroad program. Individuals should contact their homeowner’s insurance provider to understand coverage policies while traveling internationally.
Information for Gay/Lesbian/Bisexual/Transgender Students
Emory’s Office of Lesbian/Gay/Bisexual/Transgender Life (http://www.emory.edu/CAMPUS_LIFE/LGBTOffice) has compiled a list of resources for LGBT students studying abroad:
International Lesbian and Gay Association (ILGA) (http://www.ilga.org)
International Gay and Lesbian Human Rights Commission (http://www.iglhrc.org)
NAFSA: Association of International Educators—Rainbow Special Interest Group (http://www.indiana.edu/~overseas/lesbigay/)
Amnesty International USA’s Outfront!: Lesbian, Gay, Bisexual and Transgender Human Rights (http://www.amnestyusa.org/outfront/)
Transgender Law & Policy Institute (http://www.transgenderlaw.org)
U.S. only, but gives an overview of issues and protections.
Human Rights Watch: Lesbian, Gay, Bisexual, and Transgender Rights
(http://hrw.org/doc/?t=lgbt)
Pre-Departure Forms
Once you are accepted to a study abroad
program, you will receiveseveral forms via your post-acceptance checklist (on-line). Please contact Branka Gajic should you have questions about any of the required post-acceptance forms.
Study Abroad Insurance Policy
For all Emory summer programs, the program cost for study abroad includes supplemental medical insurance for international travel provided by T.W. Lord and Associates. A description of this coverage, a claim form, and a card will be provided to you prior to departure or upon arrival overseas.
This insurance policy is meant to be supplemental to any insurance coverage you normally receive. Therefore, you must check with your current insurance provider to find out what will be covered while you are abroad and to understand the policy payments and claim system. If you see a doctor abroad, expect to make up-front payments, most likely in cash, and then you will have to file for a refund from your insurance company.
If your current insurance provider does not cover you while overseas, then the study abroad insurance provided by Emory will serve as your primary policy.
Please note: All Emory students are required to carry a primary insurance policy as mandated by Emory University, effective Fall Semester 2006. Information about the mandatory health insurance policy is available online at: http://www.college.emory.edu/current/courses/health/index.html
In some cases, the primary insurance policy that you are currently enrolled in may not cover certain conditions or needs while abroad. As a student enrolled in an Emory study abroad program, the T.W. Lord insurance policy will provide supplemental coverage for the duration of the program (including one day prior to the start of on-site orientation until one day after classes end).
If you are planning to travel before or after the program and would like additional coverage, then you may contact T.W. Lord and Associates directly to sign up for additional days. Students are responsible for paying for any additional coverage beyond the duration of the academic program.
If, in the case of an emergency, the Program Director covers the cost of your medical expenses, you will be required to repay the Program directly during the course of the program or immediately upon return to the United States.
Contact Information:
TW Lord and Associates Tel: 770-427-2461
Emory Study AbroadToll-free: 800-633-2360
Health Insurance Claim Form
Emory Study Abroad Insurance Brochure
Worldwide Assistance Services
Included in the health insurance program is access to the 24-hour Worldwide
Assistance network for emergency assistance anywhere in the world. In case
of emergency, call the number listed above. The multilingual staff will answer
your call in English and immediately provide reliable, professional, and thorough
assistance.
The following services are included in the program:
1. Referral to the nearest, most appropriate medical facility, and/or provider
2. Medical monitoring by board-certified emergency physicians in the United
States
3. Urgent message relay between family, friends, personal physician, school,
and insured.
4. Guarantee of payment to provider and assistance in coordinating insurance
benefits.
5. Arranging and coordinating emergency medical evacuations and repatriations
6. Emergency travel arrangements for disrupted travel as the consequence of
a medical emergency
7. Referral to legal assistance
8. Assistance in locating lost or stolen items including lost ticket application
processing. These services are included in the insurance provided in this
program.
Worldwide Assistance Services From within the US and Canada: 800-243-6124
Worldwide Assistance Services Outside the US and Canada: international collect 202-331-1596
INTERNATIONAL SOS
Emory University has contracted with a company called International SOS to provide worldwide medical and security assistance and evacuation services for all study abroad participants.
The services provided by International SOS range from telephone advice and referrals to full-scale evacuation by private air ambulance. The International SOS network of multilingual specialists operates 24 hours a day, 365 days a year from International SOS Alarm Centers around the world. Your International SOS membership, provided by the Emory University, protects you against a variety of difficulties that could arise while you are abroad. The International SOS program is designed to supplement the policies, procedures, and support staff that Emory University already has in place.
It is important to understand that, although International SOS will offer our students travel, medical, and security advice and services, as well as on-line access to information which many insurance companies do not offer, International SOS is NOT health insurance. Emory University continues to require all students attending our programs to maintain health insurance coverage that meets the standards set forth by Emory University’s Student Health Service and to make certain that their policies cover them while abroad. The Center for International Programs Abroad (CIPA) also provides a study abroad insurance plan that is meant to be supplemental to a student’s primary insurance plan. Please contact CIPA for details.
In addition, there may be services that are not covered by the ISOS program for which Emory will seek reimbursement from you, such as emergency cash and medical care. If necessary, Emory University will authorize advance payment for these costs, but it will be necessary for you to work with your insurance company or others to reimburse Emory when you return.
While you are abroad, your first contact should always be the director of your overseas program, as instructed during your orientation. If you are traveling and/or in a situation where you are not able to reach that person, you should either call Emory’s Police Department at 404-727-6111 or contact International SOS directly at 215-942-8226. (Please call collect if necessary.) They will work to meet your needs immediately and will contact Emory’s on-call staff in the United States. Additional information and a copy of your card can be found once you log in to your CIPA account. Once you log in, go to “Materials” and select International SOS Information and ISOS Membership Card.
Whenever you are traveling or living abroad, you can access up-to-date reports on more than 170 countries worldwide on health issues, medical care, and vaccination requirements via the International SOS website—your home page for travel health and safety information (located at http://www.internationalsos.com). Please enter the password found on your International SOS card.
Please be aware that some of International SOS’s services carry additional charges. These services have been marked so that you are aware of them. Should you request a service which has an additional charge, International SOS will inform you in advance and will require a credit card number in order to activate the service. Also, be aware that any event occurring when an expatriate student is within the territory of his/her home country or, in the case of U.S. citizens, within the territory of the United States, is not covered.
Orientation
Each summer study abroad program will
have a mandatory pre-departure orientation session and/or other pre-departure
activities. The Program Director will contact you with details. CIPA will hold a general pre-departure orientation for accepted students in April.
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